Contract Invoice Policies

A Contract Invoice Policy is a saved filter set that lets you repeatedly generate contract invoices based on specified parameters. For example, you might create an invoice policy to generate invoices for a particular customer or item type, or for the work of a specific employee, or you might have an invoice policy for invoices associated with a particular project.

You can set a schedule on contract invoice policies to automatically generate invoices at regular intervals, such as every month.

Note this object has been renamed from Contract Invoice Filter Sets (GENINVOICEFILTERS) to Contract Invoice Policy (GENINVOICEPOLICY).

Get Contract Invoice Policy Object Definition

lookup

List all the fields and relationships for the contract invoice policy object:

<lookup>
    <object>GENINVOICEPOLICY</object>
</lookup>

Parameters

Name Required Type Description
object Required string Use GENINVOICEPOLICY
docparid Optional string Used to indicate the document type, such as Inventory Transfer, Sales Order, Purchase Order and so forth. You must use this to take advantage of any custom fields on the specified document type.

Query and List Contract Invoice Policies

query

List the record number and dynamic ‘as of date’ for each contract invoice policies:

<query>
    <object>GENINVOICEPOLICY</object>
    <select>
        <field>RECORDNO</field>
        <field>SETASOFDATE</field>
    </select>
</query>

Parameters

Name Required Type Description
object Required string Use GENINVOICEPOLICY
filter Optional object Filter expression to limit the response to only objects that match the expression. Check the value of a single field using operators such as equalto/like, or multiple fields using and/or. Query fields on related objects using the dot operator (for example, VENDOR.CREDITLIMIT on APBILL).
select Required sequence The names of the fields that you want included in the response, and an optional aggregate function such as count or sum. Returning all fields is not supported.
orderby Optional object Provide an order element with a field name and choose an ascending or descending sort order, for example:
<order>
  <field>RECORDNO</field>
  <descending/>
</order>
options Optional object Query options:
  • Set the caseinsensitive element to true for a case-insensitive query
     <caseinsensitive>true</caseinsensitive>
  • In a multi-entity company, set the showprivate element to true to query data in private entities:
     <showprivate>true</showprivate>
  • Specify the returnformat for the response: xml (default), json, or csv
     <returnformat>json</returnformat>
pagesize Optional integer Maximum number of matching objects to return in the response, between 1 and 2000 items (Default: 100)
offset Optional integer Point at which to start indexing into records (Default: 0)
docparid Optional string Used to indicate the document type, such as Inventory Transfer, Sales Order, Purchase Order and so forth. You must use this to take advantage of any custom fields on the specified document type.

Query and List Contract Invoice Policies (Legacy)

<readByQuery>
    <object>GENINVOICEPOLICY</object>
    <fields>*</fields>
    <query></query>
    <pagesize>100</pagesize>
</readByQuery>

ReadByQuery

Name Required Type Description
object Required string Use GENINVOICEPOLICY
fields Optional string Comma-separated list of fields on the object to list. For best performance and predictability, limit the number of fields. To return all fields, omit the element or provide * for the value.
query Required string SQL-like query based on fields on the object. The following operators are supported: <, >, >=, <=, =, like, not like, in, not in, IS NOT NULL, IS NULL, AND, OR. Illegal XML characters must be properly encoded, and single quotes must be escaped with backslashes ('Jane\'s Deli'). Joins are not supported.
pagesize Optional integer Custom page size between 1 and 1000 items (Default: 100)
docparid Optional string Used to indicate the document type, such as Inventory Transfer, Sales Order, Purchase Order and so forth. You must use this to take advantage of any custom fields on the specified document type.

Get Contract Invoice Policy

read

<read>
    <object>GENINVOICEPOLICY</object>
    <keys>1</keys>
    <fields>*</fields>
</read>

Parameters

Name Required Type Description
object Required string Use GENINVOICEPOLICY
keys Required string RECORDNO of the policy to get
fields Optional string Comma-separated list of fields on the object to get. For best performance and predictability, limit the number of fields. To return all fields, omit the element or provide * for the value.
docparid Optional string Used to indicate the document type, such as Inventory Transfer, Sales Order, Purchase Order and so forth. You must use this to take advantage of any custom fields on the specified document type.

Create Contract Invoice Policy

Release Changes
2022 Release 3 Added scheduling fields SCHEDULED, STARTDATE, REPEATBY, and REPEATINTERVAL
2022 Release 2 Renamed Contract Filter Set to Contract Invoice Policy
2021 Release 3 Added BILLTO as a value for INVOICEBY
2020 Release 4 Added CUSTOMER as a value for INVOICEBY
2019 Release 4 Added INVOICEBY

create

Creates an invoice policy for the given contract:

<create>
    <GENINVOICEPOLICY>
        <NAME>My policy</NAME>
        <CONTRACTID>CTRC-003</CONTRACTID>
        <INCLUDECONTRACTS>true</INCLUDECONTRACTS>
        <INCLUDECONTRACTUSAGE>true</INCLUDECONTRACTUSAGE>
    </GENINVOICEPOLICY>
</create>

Creates an invoice policy for the same contract but requests a separate invoice for each project associated with the contract:

<create>
    <GENINVOICEPOLICY>
        <NAME>My policy per project</NAME>
        <CONTRACTID>CTRC-003</CONTRACTID>
        <INVOICEBY>CONTRACT#~#PROJECT</INVOICEBY>
        <INCLUDECONTRACTS>true</INCLUDECONTRACTS>
        <INCLUDECONTRACTUSAGE>true</INCLUDECONTRACTUSAGE>
    </GENINVOICEPOLICY>
</create>

Parameters

Name Required Type Description
GENINVOICEPOLICY Required string Type of object to create.

GENINVOICEPOLICY

General Properties
Name Required Type Description
NAME Required string A short identifier for the invoice policy. This ID will appear in any applicable invoice policy selection lists in Intacct. You can’t change the Name after you save the invoice policy.
DESCRIPTION Optional string A meaningful description of the invoice policy.
DOCPARID Optional string The DOCID of the transaction definition to use for invoices generated using this invoice policy. The definition must be enabled for Contracts and be defined to post to Accounts Receivable and have “Track line item discount/surcharge” set to true.
SETASOFDATE Optional string As-of date to be used when generating invoices. For example, if SETASOFDATE = End of this month and this month is June, Intacct will set the As of date to June 30 when you generate invoices using this policy.
  • Today
  • Yesterday
  • End of this week
  • End of last week
  • Beginning of this month
  • End of this month
  • End of last month
(Default: today’s date)
INVOICEBY Optional string Specifies how the invoices are organized and consolidated:
  • CUSTOMER#~#CONTRACT - A separate invoice for each contract (Legacy value: CONTRACT). (default)
  • CUSTOMER#~#CONTRACT#~#BILLTO - A separate invoice for each contract per contract line level Bill to contact.
  • CUSTOMER - A separate invoice for each customer
  • CUSTOMER#~#BILLTO - A separate invoice for each customer per contract line level Bill to contact.
  • CUSTOMER#~#CONTRACT#~#PROJECT - A separate invoice for each project associated with the contract. (Legacy value: PROJECT#~#CONTRACT or CONTRACT#-#PROJECT)
  • CUSTOMER#~#CONTRACT#~#BILLTO#~#PROJECT - A separate invoice for each project associated with the contract per contract line level Bill to contact.
PRICELISTID Optional string The NAME of an order entry price list to use to override pricing for billable transactions related to projects. This price list overrides any price list set on the selected transaction definition, customer, and so on. This field is only applicable if your company is subscribed to Projects.
STATUS Optional string Status for the policy itself.
  • active - the policy can be used to generate invoices (default)
  • inactive - the policy cannot be used to generat invoices
Filters

Use filters to define the work and costs to be included in invoices. For example, you can create a contract invoice policy for all work on a specific contract, or one that generates invoices for work done on a specific contract at a specified location, or invoices for an item.

Name Required Type Description
CLASSID Optional string CLASSID of a class to only include work tagged with the specified class.
CLASSGROUPID Optional string ID of a class group to only include work tagged with any of the classes in that group.
CONTRACTID Optional string CONTRACTID of a contract to only include work for the specified contract.
CONTRACTGROUPID Optional string The ID of a contract group to generate invoices for the specified contract group.
CONTRACTTYPEID Optional string The NAME of a contract type to only include work from contacts with that type.
CURRENCY Optional currency Set a currency code to only include invoices from contracts that use that transaction currency. Only applicable to multi-currency companies.
CUSTOMERID Optional string CUSTOMERID of a customer to generate invoices for a specified customer.
CUSTOMERTYPEID Optional string The NAME of a customer type to generate invoices for a specified customer type.
CUSTOMERGROUPID Optional string ID of a customer group to only include work done for customers in that group.
DEPARTMENTID Optional string DEPARTMENTID of a department to generate invoices for that department.
DEPARTMENTGROUPID Optional string ID of a department group to only include work assocaited with departments in that group.
EMPLOYEEID Optional string EMPLOYEEID of an employee to generate invoices for the work of that employee.
EMPLOYEEGROUPID Optional string ID of an employee group to generate invoices for the work of employees in that group.
ITEMID Required string ITEMID of an item to generate invoices for a specified item.
ITEMGROUPID Optional string ID of an item group to generate invoices for items in a specified item group.
LOCATIONID Optional string LOCATIONID of a location to restrict invoices to the specified location.
LOCATIONGROUPID Optional string ID of a location group to only include work done at any of the locations in that group.
PROJECTID Optional string PROJECTID of an active project to generate invoices for that project.
PROJECTTYPEID Optional string The NAME of an active project type to generate invoices for that project type.
PROJECTGROUPID Optional string ID of a project group to generate invoices for all projects in that group.
PROJECTMANAGERID Optional string EMPLOYEEID of the project manager to generate invoices for projects associated with that project manager.
Transactions to include
Name Required Type Description
INCLUDECONTRACTS Optional Boolean Whether contract transactions are included in invoices.
  • false - contract transactions are not included (default)
  • true - contract transactions are included
INCLUDECONTRACTUSAGE Optional Boolean Whether contract usage transactions are included in invoices.
  • false - usage transactions are not included (default)
  • true - usage transactions are included
INCLUDETIMESHEETS Optional string Whether timesheets are included in invoices.
  • false - timesheets are not included (default)
  • true - timesheets are included
INCLUDEEXPENSES Optional string Whether employee expenses are included in invoices.
  • false - expenses are not included (default)
  • true - expenses are included
INCLUDEAPBILLS Optional string Whether Accounts Payable bills are included in invoices.
  • false - AP bills are not included (default)
  • true - AP bills are included
INCLUDEPODOCUMENTS Optional string Whether purchasing transactions are included in invoices.
  • false - purchasing transactions are not included (default)
  • true - purchasing transactions are included
Exception filters

Note: The Exception filters are for previewing or reporting only - you won’t be able to generate invoices that include unapproved transactions or transactions with missing prices.

Name Required Type Description
APPROVALSTATUS Optional string Filter to see only approved or unapproved transactions.
  • Approved - Billable transactions that are approved.
  • Unapproved - Billable transactions (such as vendor invoices, expense reports, and timesheets) that have not posted to the GL and are either in a Draft, Submitted, or Declined State.
  • Both - Ignore Approval status when filtering results.
BLANKPRICESONLY Optional string Include only billable transactions that are missing prices. Use this option to create an exception report.
  • false (default)
  • true
Scheduling
Name Required Type Description
SCHEDULED Optional Boolean Specifies if the invoice policy is set to automatically generate invoices using the STARTDATE, REPEATBY and REPEATINTERVAL values.
  • false (default)
  • true
STARTDATE Optional string The start date for automatically generating invoices, in mm/dd/yyyy format. Required if SCHEDULED is true.
REPEATBY Optional string Unit of time for schedule repeat frequency. Required if SCHEDULED is true.{::nomarkdown}<ul><li>Days</li><li>Weeks</li><li>Months</li></ul>
REPEATINTERVAL Optional integer The schedule repeat interval. Required if SCHEDULED is true.

Update Contract Invoice Policy

Release Changes
2022 Release 3 Added scheduling fields SCHEDULED, STARTDATE, REPEATBY, and REPEATINTERVAL
2022 Release 2 Renamed Contract Filter Set to Contract Invoice Policy
2021 Release 3 Added BILLTO as a value for INVOICEBY
2020 Release 4 Added CUSTOMER as a value for INVOICEBY
2019 Release 4 Added INVOICEBY

update

<update>
    <GENINVOICEPOLICY>
        <RECORDNO>1</RECORDNO>
        <CONTRACTID>CTRC-003</CONTRACTID>
        <REPEATINTERVAL>3</REPEATINTERVAL>
        <INCLUDECONTRACTS>true</INCLUDECONTRACTS>
    </GENINVOICEPOLICY>
</update>

Parameters

Name Required Type Description
GENINVOICEPOLICY Required string Type of object to update.

GENINVOICEPOLICY

General Properties
Name Required Type Description
RECORDNO Optional integer Record number of the policy to update. Required if not using NAME.
NAME Optional string Name of the policy to update. Required if not using RECORDNO. Note that you cannot change a policy name.
DESCRIPTION Optional string A meaningful description of the invoice policy.
DOCPARID Optional string The DOCID of the transaction definition to use for invoices generated using this invoice policy. The definition must be enabled for Contracts and be defined to post to Accounts Receivable and have “Track line item discount/surcharge” set to true.
SETASOFDATE Optional string As-of date to be used when generating invoices. For example, if SETASOFDATE = End of this month and this month is June, Intacct will set the As of date to June 30 when you generate invoices using this policy.
  • Today
  • Yesterday
  • End of this week
  • End of last week
  • Beginning of this month
  • End of this month
  • End of last month
(Default: today’s date)
INVOICEBY Optional string Specifies how the invoices are organized and consolidated:
  • CUSTOMER#~#CONTRACT - A separate invoice for each contract (Legacy value: CONTRACT). (default)
  • CUSTOMER#~#CONTRACT#~#BILLTO - A separate invoice for each contract per contract line level Bill to contact.
  • CUSTOMER - A separate invoice for each customer
  • CUSTOMER#~#BILLTO - A separate invoice for each customer per contract line level Bill to contact.
  • CUSTOMER#~#CONTRACT#~#PROJECT - A separate invoice for each project associated with the contract. (Legacy value: PROJECT#~#CONTRACT or CONTRACT#-#PROJECT)
  • CUSTOMER#~#CONTRACT#~#BILLTO#~#PROJECT - A separate invoice for each project associated with the contract per contract line level Bill to contact.
PRICELISTID Optional string The NAME of an order entry price list to use to override pricing for billable transactions related to projects. This price list overrides any price list set on the selected transaction definition, customer, and so on. This field is only applicable if your company is subscribed to Projects.
STATUS Optional string Status for the policy itself.
  • active - the policy can be used to generate invoices (default)
  • inactive - the policy cannot be used to generat invoices
Filters

Use filters to define the work and costs to be included in invoices. For example, you can create a contract invoice policy for all work on a specific contract, or one that generates invoices for work done on a specific contract at a specified location, or invoices for an item.

Name Required Type Description
CLASSID Optional string CLASSID of a class to only include work tagged with the specified class.
CLASSGROUPID Optional string ID of a class group to only include work tagged with any of the classes in that group.
CONTRACTID Optional string CONTRACTID of a contract to only include work for the specified contract.
CONTRACTGROUPID Optional string The ID of a contract group to generate invoices for the specified contract group.
CONTRACTTYPEID Optional string The NAME of a contract type to only include work from contacts with that type.
CURRENCY Optional currency Set a currency code to only include invoices from contracts that use that transaction currency. Only applicable to multi-currency companies.
CUSTOMERID Optional string CUSTOMERID of a customer to generate invoices for a specified customer.
CUSTOMERTYPEID Optional string The NAME of a customer type to generate invoices for a specified customer type.
CUSTOMERGROUPID Optional string ID of a customer group to only include work done for customers in that group.
DEPARTMENTID Optional string DEPARTMENTID of a department to generate invoices for that department.
DEPARTMENTGROUPID Optional string ID of a department group to only include work assocaited with departments in that group.
EMPLOYEEID Optional string EMPLOYEEID of an employee to generate invoices for the work of that employee.
EMPLOYEEGROUPID Optional string ID of an employee group to generate invoices for the work of employees in that group.
ITEMID Required string ITEMID of an item to generate invoices for a specified item.
ITEMGROUPID Optional string ID of an item group to generate invoices for items in a specified item group.
LOCATIONID Optional string LOCATIONID of a location to restrict invoices to the specified location.
LOCATIONGROUPID Optional string ID of a location group to only include work done at any of the locations in that group.
PROJECTID Optional string PROJECTID of an active project to generate invoices for that project.
PROJECTTYPEID Optional string The NAME of an active project type to generate invoices for that project type.
PROJECTGROUPID Optional string ID of a project group to generate invoices for all projects in that group.
PROJECTMANAGERID Optional string EMPLOYEEID of the project manager to generate invoices for projects associated with that project manager.
Transactions to include
Name Required Type Description
INCLUDECONTRACTS Optional Boolean Whether contract transactions are included in invoices.
  • false - contract transactions are not included (default)
  • true - contract transactions are included
INCLUDECONTRACTUSAGE Optional Boolean Whether contract usage transactions are included in invoices.
  • false - usage transactions are not included (default)
  • true - usage transactions are included
INCLUDETIMESHEETS Optional string Whether timesheets are included in invoices.
  • false - timesheets are not included (default)
  • true - timesheets are included
INCLUDEEXPENSES Optional string Whether employee expenses are included in invoices.
  • false - expenses are not included (default)
  • true - expenses are included
INCLUDEAPBILLS Optional string Whether Accounts Payable bills are included in invoices.
  • false - AP bills are not included (default)
  • true - AP bills are included
INCLUDEPODOCUMENTS Optional string Whether purchasing transactions are included in invoices.
  • false - purchasing transactions are not included (default)
  • true - purchasing transactions are included
Exception filters

Note: The Exception filters are for previewing or reporting only - you won’t be able to generate invoices that include unapproved transactions or transactions with missing prices.

Name Required Type Description
APPROVALSTATUS Optional string Filter to see only approved or unapproved transactions.
  • Approved - Billable transactions that are approved.
  • Unapproved - Billable transactions (such as vendor invoices, expense reports, and timesheets) that have not posted to the GL and are either in a Draft, Submitted, or Declined State.
  • Both - Ignore Approval status when filtering results.
BLANKPRICESONLY Optional string Include only billable transactions that are missing prices. Use this option to create an exception report.
  • false (default)
  • true
Scheduling
Name Required Type Description
SCHEDULED Optional Boolean Specifies if the invoice policy is set to automatically generate invoices using the STARTDATE, REPEATBY and REPEATINTERVAL values.
  • false (default)
  • true
STARTDATE Optional string The start date for automatically generating invoices, in mm/dd/yyyy format. Required if SCHEDULED is true.
REPEATBY Optional string Unit of time for schedule repeat frequency. Required if SCHEDULED is true.{::nomarkdown}<ul><li>Days</li><li>Weeks</li><li>Months</li></ul>
REPEATINTERVAL Optional integer The schedule repeat interval. Required if SCHEDULED is true.

Delete Contract Invoice Policy

delete

<delete>
    <object>GENINVOICEPOLICY</object>
    <keys>1</keys>
</delete>

Parameters

Name Required Type Description
GENINVOICEPOLICY Required string Object to delete

GENINVOICEPOLICY

Name Required Type Description
keys Required string Comma-separated list of RECORDNO for the policy to delete

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