Contract Expense Schedules

A contract expense schedule shows when the deferred expense for a contract or contract line item is expected to post during the contract term.

You can post expense schedules according to an as-of date, or you can post individual expense schedule entries.

For an expense schedule, you typically execute two posts: one to the ASC 605 set of journals (expense schedule) and one for the ASC 606 set of journals (expense 2 schedule).

Contract Expense Schedules

Get Contract Expense Schedule Object Definition

lookup

List all the fields and relationships for the contract expense schedule object:

<lookup>
    <object>CONTRACTEXPENSESCHEDULE</object>
</lookup>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSESCHEDULE

Query and List Contract Expense Schedules

query

List the record number and state for each contract expense schedule:

<query>
    <object>CONTRACTEXPENSESCHEDULE</object>
    <select>
        <field>RECORDNO</field>
        <field>STATE</field>
    </select>
</query>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSESCHEDULE
filter Optional object Filter expression to limit the response to only objects that match the expression. Check the value of a single field using operators such as equalto/like, or multiple fields using and/or. Query fields on related objects using the dot operator (for example, VENDOR.CREDITLIMIT on APBILL).
select Required sequence The names of the fields that you want included in the response, and an optional aggregate function such as count or sum. Returning all fields is not supported.
orderby Optional object Provide an order element with a field name and choose an ascending or descending sort order, for example:
<order>
  <field>RECORDNO</field>
  <descending/>
</order>
options Optional object Query options:
  • Set the caseinsensitive element to true for a case-insensitive query
     <caseinsensitive>true</caseinsensitive>
  • In a multi-entity company, set the showprivate element to true to query data in private entities:
     <showprivate>true</showprivate>
  • Specify the returnformat for the response: xml (default), json, or csv
     <returnformat>json</returnformat>
pagesize Optional integer Maximum number of matching objects to return in the response, between 1 and 2000 items (Default: 100)
offset Optional integer Point at which to start indexing into records (Default: 0)

Query and List Contract Expense Schedules (Legacy)

readByQuery

<readByQuery>
    <object>CONTRACTEXPENSESCHEDULE</object>
    <fields>*</fields>
    <query></query>
    <pagesize>100</pagesize>
</readByQuery>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSESCHEDULE
fields Optional string Comma-separated list of fields on the object to list. For best performance and predictability, limit the number of fields. To return all fields, omit the element or provide * for the value.
query Required string SQL-like query based on fields on the object. The following operators are supported: <, >, >=, <=, =, like, not like, in, not in, IS NOT NULL, IS NULL, AND, OR. Illegal XML characters must be properly encoded, and single quotes must be escaped with backslashes ('Jane\'s Deli'). Joins are not supported.
pagesize Optional integer Custom page size between 1 and 1000 items (Default: 100)

query Fields

Name Required Type Description
CONTRACTID Optional string Contract ID
LINENO Optional integer Line number from the contract
STATE Optional string State of the schedule. Use I for in progress, H for on hold, C for completed, or T for terminated.

Get Contract Expense Schedule

read

<read>
    <object>CONTRACTEXPENSESCHEDULE</object>
    <keys>1</keys>
    <fields>*</fields>
</read>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSESCHEDULE
keys Required string Comma-separated list of record RECORDNO to get
fields Optional string Comma-separated list of fields on the object to get. To return all fields, omit the element or provide * for the value.
For best performance and predictability, limit the number of fields.
returnFormat Optional string Data format for the response body:
  • xml (default)
  • json
  • csv

Reallocate Contract Expense Schedule

Release Changes
2018 Release 4 New function

You can automatically reallocate daily rate or straight line expense schedules based on different start and/or end dates.

reallocate

<reallocate>
    <CONTRACTEXPENSESCHEDULE>
        <SCHEDULEKEY>123</SCHEDULEKEY>
        <STARTDATE>12/31/2017</STARTDATE>
        <ENDDATE>12/31/2018</ENDDATE>
    </CONTRACTEXPENSESCHEDULE>
</reallocate>
Parameters
Name Required Type Description
CONTRACTEXPENSESCHEDULE Required object Object to reallocate

CONTRACTEXPENSESCHEDULE

Name Required Type Description
SCHEDULEKEY Required String Record number of the contract expense schedule
STARTDATE Required String Start date for the reallocation in mm/dd/yyyy format
ENDDATE Required String End date for the reallocation in mm/dd/yyyy format
POSTPASTDATED Optional String Post past dated open periods. If you use a start date that is earlier than today’s date and there are open periods with past scheduled posting dates, this parameter indicates whether to post these. Use true to post the open periods, false otherwise. (Default: false)

Post Contract Expense Schedule

Release Changes
2019 Release 4 POSTINGDATE now optional

You can post all contract expense schedule entries for a given customer (across contracts) or for a given contract.

post

<post>
    <CONTRACTEXPENSESCHEDULE>
        <POSTINGDATE>09/05/2017</POSTINGDATE>
        <ASOFDATE>07/05/2017</ASOFDATE>
        <CUSTOMERID>C-103</CUSTOMERID>
        <CONTRACTID>CTRC-003</CONTRACTID>
    </CONTRACTEXPENSESCHEDULE>
</post>
Parameters
Name Required Type Description
CONTRACTEXPENSESCHEDULE Required object Object to post

CONTRACTEXPENSESCHEDULE

Name Required Type Description
POSTINGDATE Optional string Posting date in format mm/dd/yyyy (Default: Scheduled posting date).
ASOFDATE Required string As of date in format mm/dd/yyyy
CUSTOMERID Optional string Customer ID. To post all schedule entries for the customer, omit CONTRACTID. Required if not not using Contract ID.
CONTRACTID Optional string Contract ID. Required if not not using Customer ID.

Contract Expense Schedule Entries

Post Contract Expense Schedule Entry

Posts a single contract expense schedule entry.

post

<post>
    <CONTRACTEXPENSESCHEDULEENTRY>
        <RECORDNO>5</RECORDNO>
        <POSTINGDATE>09/05/2017</POSTINGDATE>
    </CONTRACTEXPENSESCHEDULEENTRY>
</post>
Parameters
Name Required Type Description
CONTRACTEXPENSESCHEDULEENTRY Required object Object to post

CONTRACTEXPENSESCHEDULEENTRY

Name Required Type Description
RECORDNO Required integer Record number of the contract expense schedule entry to post
ASOFDATE Required string As of date in format mm/dd/yyyy

Unpost Contract Expense Schedule Entry

unpost

<unpost>
    <CONTRACTEXPENSESCHEDULEENTRY>
        <RECORDNO>5</RECORDNO>
    </CONTRACTEXPENSESCHEDULEENTRY>
</unpost>
Parameters
Name Required Type Description
CONTRACTEXPENSESCHEDULEENTRY Optional object Object to unpost

CONTRACTEXPENSESCHEDULEENTRY

Name Required Type Description
RECORDNO Required integer Record number of the contract expense schedule entry to unpost

Contract Expense 2 Schedules

Get Contract Expense 2 Schedule Object Definition

lookup

List all the fields and relationships for the contract expense schedule 2 object:

<lookup>
    <object>CONTRACTEXPENSE2SCHEDULE</object>
</lookup>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSE2SCHEDULE

Query and List Contract Expense 2 Schedules

query

List the record number and state for each contract expense 2 schedule:

<query>
    <object>CONTRACTEXPENSE2SCHEDULE</object>
    <select>
        <field>RECORDNO</field>
        <field>STATE</field>
    </select>
</query>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSE2SCHEDULE
filter Optional object Filter expression to limit the response to only objects that match the expression. Check the value of a single field using operators such as equalto/like, or multiple fields using and/or. Query fields on related objects using the dot operator (for example, VENDOR.CREDITLIMIT on APBILL).
select Required sequence The names of the fields that you want included in the response, and an optional aggregate function such as count or sum. Returning all fields is not supported.
orderby Optional object Provide an order element with a field name and choose an ascending or descending sort order, for example:
<order>
  <field>RECORDNO</field>
  <descending/>
</order>
options Optional object Query options:
  • Set the caseinsensitive element to true for a case-insensitive query
     <caseinsensitive>true</caseinsensitive>
  • In a multi-entity company, set the showprivate element to true to query data in private entities:
     <showprivate>true</showprivate>
  • Specify the returnformat for the response: xml (default), json, or csv
     <returnformat>json</returnformat>
pagesize Optional integer Maximum number of matching objects to return in the response, between 1 and 2000 items (Default: 100)
offset Optional integer Point at which to start indexing into records (Default: 0)

Query and List Contract Expense 2 Schedules (Legacy)

readByQuery

<readByQuery>
    <object>CONTRACTEXPENSE2SCHEDULE</object>
    <fields>*</fields>
    <query></query>
    <pagesize>100</pagesize>
</readByQuery>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSE2SCHEDULE
fields Optional string Comma-separated list of fields on the object to list. For best performance and predictability, limit the number of fields. To return all fields, omit the element or provide * for the value.
query Required string SQL-like query based on fields on the object. The following operators are supported: <, >, >=, <=, =, like, not like, in, not in, IS NOT NULL, IS NULL, AND, OR. Illegal XML characters must be properly encoded, and single quotes must be escaped with backslashes ('Jane\'s Deli'). Joins are not supported.
pagesize Optional integer Custom page size between 1 and 1000 items (Default: 100)

query Fields

Name Required Type Description
CONTRACTID Optional string Contract ID
LINENO Optional integer Line number from the contract
STATE Optional string State of the schedule. Use I for in progress, H for on hold, C for completed, or T for terminated.

Get Contract Expense 2 Schedule

read

<read>
    <object>CONTRACTEXPENSE2SCHEDULE</object>
    <keys>1</keys>
    <fields>*</fields>
</read>
Parameters
Name Required Type Description
object Required string Use CONTRACTEXPENSE2SCHEDULE
keys Required string Comma-separated list of record RECORDNO to get
fields Optional string Comma-separated list of fields on the object to get. To return all fields, omit the element or provide * for the value.
For best performance and predictability, limit the number of fields.
returnFormat Optional string Data format for the response body:
  • xml (default)
  • json
  • csv

Post Contract Expense 2 Schedule

Release Changes
2019 Release 4 POSTINGDATE now optional

Posts all contract expense 2 schedule entries for a given customer (across contracts) or for a given contract.

post

<post>
    <CONTRACTEXPENSE2SCHEDULE>
        <POSTINGDATE>09/05/2017</POSTINGDATE>
        <ASOFDATE>07/05/2017</ASOFDATE>
        <CUSTOMERID>C-103</CUSTOMERID>
        <CONTRACTID>CTRC-003</CONTRACTID>
    </CONTRACTEXPENSE2SCHEDULE>
</post>
Parameters
Name Required Type Description
CONTRACTEXPENSE2SCHEDULE Required object Object to post

CONTRACTEXPENSE2SCHEDULE

Name Required Type Description
POSTINGDATE Optional string Posting date in format mm/dd/yyyy (Default: Scheduled posting date).
ASOFDATE Required string As of date in format mm/dd/yyyy
CUSTOMERID Optional string Customer ID. To post all schedule entries for the customer, omit CONTRACTID. Required if not not using Contract ID.
CONTRACTID Optional string Contract ID. Required if not not using Customer ID.

Reallocate Contract Expense 2 Schedule

Release Changes
2018 Release 4 New function

You can automatically reallocate daily rate or straight line expense schedules based on different start and/or end dates.

reallocate

<reallocate>
    <CONTRACTEXPENSE2SCHEDULE>
        <SCHEDULEKEY>123</SCHEDULEKEY>
        <STARTDATE>12/31/2017</STARTDATE>
        <ENDDATE>12/31/2018</ENDDATE>
    </CONTRACTEXPENSE2SCHEDULE>
</reallocate>
Parameters
Name Required Type Description
CONTRACTEXPENSE2SCHEDULE Required object Object to reallocate

CONTRACTEXPENSE2SCHEDULE

Name Required Type Description
SCHEDULEKEY Required String Record number of the contract expense schedule
STARTDATE Required String Start date for the reallocation in mm/dd/yyyy format
ENDDATE Required String End date for the reallocation in mm/dd/yyyy format
POSTPASTDATED Optional String Post past dated open periods. If you use a start date that is earlier than today’s date and there are open periods with past scheduled posting dates, this parameter indicates whether to post these. Use true to post the open periods, false otherwise. (Default: false)

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