Joint Payee

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A joint payee is an additional payee that is associated with an AP bill so that payments against the bill can be issued as joint checks that must be signed by both parties.

In construction and some other fields, companies hire subcontractors to work on part or all of their projects. In some cases, the subcontractor that is hired also hires their own subcontractors to complete the contracted work. In these cases, joint checks can be issued for a primary vendor (subcontractor) and their secondary vendor (the subcontractor’s subcontractor). This ensures that the secondary subcontractor is paid for their work and can help avoid unnecessary churn and possible liens against projects by unpaid secondary vendors.

When paying a bill that has associated joint payees, create separate payment detail objects for each payee:

  • To pay the primary vendor, do not set a value for JOINTPAYEEPRINTAS in the payment detail.
  • To pay a secondary vendor, set JOINTPAYEEPRINTAS to the value from the APBILLJOINTPAYEE object.
  • To pay additional secondary vendors, create separate payment detail objects for each one.

Note: If an AP Bill is deleted, the associated joint payee records will also be deleted.

A Construction subscription is required to use this feature and Joint Checks must be enabled in the Accounts Payable Configuration.

Get Joint Payee Object Definition

lookup

List all the fields and relationships for the Joint Payee object:

<lookup>
  <object>APBILLJOINTPAYEE</object>
</lookup>

Parameters

Name Required Type Description
object Required string Use APBILLJOINTPAYEE

Query and List Joint Payees

query

List the record number and AP bill key for each joint payee object where the payee name is “DW Drywall”:

<query>
  <object>APBILLJOINTPAYEE</object>
  <select>
    <field>RECORDNO</field>
    <field>APBILLKEY</field>
  </select>
  <filter>
    <like>
      <field>JOINTPAYEENAME</field>
      <value>DW Drywall</value>
    </like>
  </filter>
</query>

Parameters

Name Required Type Description
object Required string Use APBILLJOINTPAYEE
filter Optional object Filter expression to limit the response to only objects that match the expression. Check the value of a single field using operators such as equalto/like, or multiple fields using and/or. Query fields on related objects using the dot operator (for example, VENDOR.CREDITLIMIT on APBILL).
select Required sequence The names of the fields that you want included in the response, and an optional aggregate function such as count or sum. Returning all fields is not supported.
orderby Optional object Provide an order element with a field name and choose an ascending or descending sort order, for example:
<order>
  <field>RECORDNO</field>
  <descending/>
</order>
options Optional object Query options:
  • Set the caseinsensitive element to true for a case-insensitive query
     <caseinsensitive>true</caseinsensitive>
  • In a multi-entity company, set the showprivate element to true to query data in private entities:
     <showprivate>true</showprivate>
  • Specify the returnformat for the response: xml (default), json, or csv
     <returnformat>json</returnformat>
pagesize Optional integer Maximum number of matching objects to return in the response, between 1 and 2000 items (Default: 100)
offset Optional integer Point at which to start indexing into records (Default: 0)

Query and List Joint Payees (Legacy)

readByQuery

<readByQuery>
  <object>APBILLJOINTPAYEE</object>
  <fields>*</fields>
  <query></query>
  <pagesize>100</pagesize>
</readByQuery>

Parameters

Name Required Type Description
object Required string Use APBILLJOINTPAYEE
fields Optional string Comma-separated list of fields on the object to list. For best performance and predictability, limit the number of fields. To return all fields, omit the element or provide * for the value.
query Required string SQL-like query based on fields on the object. The following operators are supported: <, >, >=, <=, =, like, not like, in, not in, IS NOT NULL, IS NULL, AND, OR. Illegal XML characters must be properly encoded, and single quotes must be escaped with backslashes ('Jane\'s Deli'). Joins are not supported.
pagesize Optional integer Custom page size between 1 and 1000 items (Default: 100)

Get Joint Payee

read

<read>
    <object>APBILLJOINTPAYEE</object>
    <keys>7</keys>
    <fields>*</fields>
</read>

Parameters

Name Required Type Description
object Required string Use APBILLJOINTPAYEE
keys Required string Comma-separated list of joint payee RECORDNO to get
fields Optional string Comma-separated list of fields on the object to get. To return all fields, omit the element or provide * for the value.
For best performance and predictability, limit the number of fields.
returnFormat Optional string Data format for the response body:
  • xml (default)
  • json
  • csv

Create Joint Payee

create

<create>
  <APBILLJOINTPAYEE>
    <APBILLKEY>14</APBILLKEY>
    <JOINTPAYEENAME>DW Drywall</JOINTPAYEENAME>
    <JOINTPAYEEPRINTAS>Johnson Construction and DW Drywall</JOINTPAYEEPRINTAS>
  </APBILLJOINTPAYEE>
</create>

Parameters

Name Required Type Description
APBILLJOINTPAYEE Required object Type of object to create.

APBILLJOINTPAYEE

Name Required Type Description
APBILLKEY Required integer RECORDNO of the AP bill that this joint payee will be paid from.
JOINTPAYEENAME Required string Name of the joint payee (secondary vendor), such as “Joe Smith Plumbing Contractor”.
JOINTPAYEEPRINTAS Required string Name as you want it to print on the check which includes the primary vendor AND the joint payee, e.g. “A-1 Plumbing AND Joe Smith”. No two joint payees for the same AP Bill can have the same JOINTPAYEEPRINTAS value.

Update Joint Payee

A joint payee cannot be updated if it has been used in a payment.

update

<update>
  <APBILLJOINTPAYEE>
    <RECORDNO>5</RECORDNO>
    <JOINTPAYEENAME>Mac Air</JOINTPAYEENAME>
    <JOINTPAYEEPRINTAS>Sunset Hardware AND Mac Air</JOINTPAYEEPRINTAS>
  </APBILLJOINTPAYEE>
</update>

Parameters

Name Required Type Description
APBILLJOINTPAYEE Required object Type of object to update.

APBILLJOINTPAYEE

Name Required Type Description
APBILLKEY Required integer RECORDNO for the AP Bill that will be paid to this joint payee.
JOINTPAYEENAME Required string Name of the joint payee (secondary vendor), such as “Joe Smith Plumbing Contractor”.
JOINTPAYEEPRINTAS Required string Name as you want it to print on the check which includes the primary vendor AND the joint payee, e.g. “A-1 Plumbing AND Joe Smith”. No two joint payees for the same AP Bill can have the same JOINTPAYEEPRINTAS value.

Delete Joint Payee

A joint payee cannot be deleted if it has been used in a payment.

delete

<delete>
  <object>APBILLJOINTPAYEE</object>
  <keys>112</keys>
</delete>
Parameters
Name Required Type Description
object Required string Use APBILLJOINTPAYEE
keys Required string Comma-separated list of joint payee RECORDNO to delete.

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